ICES Post-Doctoral Trainee, Fellow and Visiting Scholar Application Instructions

An ICES post-doctoral trainee is a post-PhD or post-MD/MSc researcher whose primary research training and affiliation is at ICES using ICES data. The term for a post-doctoral trainee appointment is up to two years and can be renewed once to a maximum of four years.

An ICES fellow is a junior researcher or clinician-researcher who is seeking an ICES scientist appointment but who has insufficient ICES research experience to meet the minimum requirements for appointment. Fellows are members of ICES faculty. The term for a fellowship is up to two years and is generally non-renewable.

A visiting scholar is a non-ICES researcher, generally from outside of Canada, who comes to ICES to conduct independent research in their field of expertise and to exchange knowledge and expertise while at ICES. A visiting scholar is required to have an academic appointment. The term for a visiting scholar is variable, but must be agreed prior to commencement of the visit and is generally less than one year.

ICES post-doctoral trainees, fellows and visiting scholars conduct their work within an ICES research program and must have an ICES supervisor who is a full-status ICES scientist.

ICES does not provide salary and/or benefit support for post-doctoral trainees, fellows or visiting scholars.

Applications must include:

  • ICES Post-Doctoral Trainee, Fellow and Visiting Scholar Application Form and Check List.
  • A one to two page outline of the applicant’s specific research plans for working with ICES data and staff during their term, including how the work will be funded and the ICES research program and site where the work will take place. Visiting scholars should also include a description of their overall objectives for coming to ICES and how their research plans at ICES will beneficially impact both their research and research at ICES.
  • A current curriculum vitae with any research funding or publications involving ICES data annotated.
  • A letter from the applicant’s nominated supervisor (who must be a full-status ICES scientist) outlining the support that will be provided to the applicant, which typically takes the form of advice, collaboration and in kind support from within the site/program.
  • A completed Conflict of Interest Declaration Form (which requires review of the ICES Conflict of Interest Policy).

Application acceptance is contingent on the following:

  • For a fellow, a minimum of a Master’s degree in a quantitative discipline such as biostatistics, epidemiology or health services research (or a related field) with a health professional degree; or a PhD.
  • Funds to carry out the proposed program of research. Funds from a for-profit entity cannot be used to support operating costs associated with research using ICES data, regardless of whether the entity’s products/services are involved. However, trainee or fellow salary awards from for-profit entities are acceptable.
  • Absence of unmanageable conflicts of interest, as determined by the ICES chief executive officer.
  • Ability to conduct ICES research and work with ICES staff and resources according to ICES policies, procedures and code of conduct.
  • Space and resource capacity at the ICES location to support the applicant’s program of research.
  • Applicants should check resource availability at the time of application. Applications for satellite sites must be accompanied by a letter of support from the site director.

Applications are reviewed by the chief science officer, chief executive officer and science advisor. The recommendation for approval is by majority vote.

To complete the application package for an ICES post-doctoral trainee, fellow or visiting scholar appointment, please download and complete the application form and check list and send this form along with the required documentation to the appropriate research program coordinator.

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